Oral and Poster Intructions

  • Attendees or collaborators may be co-authors on any number of presentations
  • Presenters may also contribute to one demo
  • Only papers that are presented at the conference will be published in the proceedings

 

Deadlines

Please note that the deadline to submit abstracts for oral presentations is 24 June 2016.

The Organizing Secretariat will inform you by the end of July at the very latest, whether your oral presentation has been accepted. In case of further delay, early bird deadline will be modified accordingly.

Please note that the deadline to submit abstracts for poster presentations is 3 August 2016.
Nonetheless, poster presentations may be submitted until
15 September 2016, but their acceptance will depend on the remaining space of the poster session.

 

Oral presentations

All oral presentations will be held in the "Saturnia" Room of the Conference Centre. (see Venue page)
There are two categories of oral presentations: invited and contributed. The time allocations are as follows:

Time Allocation  
Invited 25 min. + 5 min. Q&A
Contributed  12 min. + 3 min. Q&A

The Program Organizing Committee makes the final determination regarding acceptance and the content of the program. Abstracts that are accepted but cannot be accommodated as oral presentations will be accepted as posters instead. Please notify the Abstract Secretariat (This email address is being protected from spambots. You need JavaScript enabled to view it.) as early as possible if you want to remove your contribution.

 

Equipment

The session chair will provide a MacOS laptop with recent versions of PowerPoint and Acrobat Reader, and a Windows 10 laptop with recent versions of PowerPoint and Acrobat Reader.
Though there is a fiber link connecting the Conference Centre to the Italian Research Network GARR we discourage presenters from relying on the Internet for their presentations. If you wish to show web pages or streaming content we suggest you to prepare videos using screen capture software ahead of time. No overhead or slide projectors are available.
The presentation will be displayed on a single 1024x768 video projector. If you want to use your own laptop please let us know so we can assist with the transition between presentations.

 

Testing Talks

You are discouraged to use your own laptop for your presentation. Please upload your presentation at the speakers preview room, at the latest, during the coffee break before the beginning of the session.

General Session Room Hours for Testing Talks

Someone will be available to assist you during the following times. Please feel free to drop by and ask questions.

  • Sunday (16 October 2016): 12:00 -4:00p.m.
  • Before First Session of the Day
  • During Scheduled Breaks
  • Last Hour of Lunch Period

 

Poster Presentations

The maximum size for posters is 33 inches wide x 47 inches long (width=84.1 cm x height=118.9 cm), corresponding to A0 format in portrait orientation. A0 posters in landscape orientation cannot be accommodated on the poster panels.  Authors are encouraged to include a small picture of themselves on their poster to facilitate interactions with other attendees.

Tape will be provided.

Posters may be displayed as early as 2:00 p.m. on October 16. A poster locator board will be available at the Registration desk and corresponding labels on poster boards will identify where each poster is to be displayed.

 

Poster printing service

Should you wish us to print your poster, you can select this service on the registration form. Your poster will be delivered at the registration desk.
Please send your final poster by 3 October 2016 by email
This email address is being protected from spambots. You need JavaScript enabled to view it. and make sure it fits the following features:

.pdf format (fonts converted into curve)
size A0 portrait (see above)
resolution: 200 dpi